Going abroad

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Erasmus+ grant

You may be eligible for an Erasmus+ grant if you plan to study, graduate or complete a work placement in a European country. This grant is intended as a contribution towards the additional costs you incur. These may include costs for insurance, your visa or the cost of living in the host country. The amount you receive depends on the country you are going to.

This page provides you with all the information you need about Erasmus+:

  • The 'Regulations' tab includes general information and a link to the Implementation regulations for an Erasmus+ grant.
  • The 'Checklist' tab contains the checklist as well as a handy explanatory document to help you fill in the checklist correctly.
  • The 'Documents' tab offers you all the documents containing further information you need for your grant application. You can also download all the forms you will need to complete from this tab.
  • The 'Grant amounts' tab can be consulted for an overview of the daily and monthly allowance amounts used to determine your grant.
  • The 'Supplementary grant (Top-up)' tab contains information so you can check whether you are entitled to an extra grant on top of the Erasmus+ grant.
  • The 'Short-term mobility' tab, here you can read about a grant for going 5 – 30 days abroad.  
  • The 'Green travel' tab, tells you more about green travel contribution.

Contact us

If you have any questions about Erasmus+, please feel free to contact the Avans International Office:

internationaloffice@avans.nl
+31 88 - 525 80 01

Last updated on 20 June 2022.

Implementation Regulations

You will need to have read the Implementation regulations for an Erasmus+ grant before you can start your grant application. Please note that different regulations apply for different academic years.

The Implementation regulations for an Erasmus+ grant document explains:

  • which requirements you have to meet
  • what the deadlines are for application and submitting documents.

Please read this document carefully, as the information in this document always applies.

Definitive Erasmus+ grant amount for 2021-2022 has been determined

The implementation regulations for an Erasmus+ grant state that the percentage of days eligible for a grant will be announced on goingabroad.avans.nl no later than 1 January of the current academic year. The percentage of days eligible for a grant in the 2021-2022 academic year is 100%. This means the full grant amount will be paid out to you once it has been ascertained that you meet all the requirements for being awarded an Erasmus+ grant.

Osiris

You will need to complete part of your application in Osiris. The instructions will guide you through this process step by step.

Disclaimer

This project has been funded with support from the European Commission. This publication (communication) reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Last updated on 20 June 2022.

In order to receive an Erasmus+ grant you must follow the steps set out in the checklist you see above. You can download the image by clicking the button below.

The Explanation to Erasmus+ grant checklist document will help you to fill in the checklist correctly.

Do you want to arrange the OV-vergoeding buitenland of DUO, have a look at Study or Work placement & graduation (traineeship) at STEP 4; 4.10.

Last updated on 23 June 2022.

This tab includes all the forms you need to complete for an Erasmus+ grant.

Grant Agreement 

Grant Agreement Studies 2022-2023
Grant Agreement Traineeships 2022- 2023

 

Learning Agreement

Learning Agreement Studies 2022-2023 
Learning Agreement Traineeships 2022-2023 

Online Learning Agreement 

If you are going abroad for study, then you can also use the Online Learning Agreement (OLA). You can complete the OLA electronically by creating an account online. Your document will then be forwarded directly to both the Sending and the Receiving Institution.

You will be notified as soon as all parties have signed off the document. You can then proceed with your Erasmus+ application in Osiris. Please follow the instructions for completing the OLA.

Learning agreement 2020-2021

How to complete the Learning Agreement

Watch the video for a step-by-step instruction for completing the Learning Agreement:

Statement of Home/Host

The Statement of Home/Host is an additional document you need to complete if the documents provided by the partner institution or placement company are not sufficient for Avans to award you the full grant. Please consult the Implementation regulations for an Erasmus+ grant to see if this applies to you.

Code overview

As part of your application, you will need to state various codes on the forms. You can find these in the code overview.

The code NL BREDA01 applies to all the Avans programmes and campuses.

Student Charter

The Student Charter provides a general overview of your rights and obligations obligations in the context of the Erasmus+ program. It also tells you what to expect from Avans and the receiving partner institution / placement company during the various stages of your work placement or exchange.The Student Charter was compiled by the EU. Additionally Avans formulated a number of rights and obligations. You can find these in the Implementation Regulations for an Erasmus+ grant.  

Green travel contribution

Use the Green top-use declaration to apply for the green travel contribution if you do not receive any reimbursement for travel expenses. In principle this is for everybody, unless you have applied for a supplementary grant for short-term mobility. 
Use the Green travel support for short-term mobility declaration to apply for the green travel contribution if you have also applied for a supplementary grant for short-term mobility.  

Disclaimer

This project has been funded with support from the European Commission. This publication (communication) reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Last updated on 20 June 2022.

Grant amount

The Erasmus+ grant amount is determined for every individual student based on the duration of their study period or work placement and the host country chosen. We will set a provisional amount before your departure and determine the definitive grant amount upon your return. 

The provisional grant amount is calculated on the basis of the number of days you plan to spend abroad as recorded by you in the Learning Agreement and Osiris. Please consult the overview below to find out in which category your host country comes and the effect this has on your grant amount. Note that for calculation purposes, a month is defined as 30 days. The Implementation regulations for an Erasmus+ grant provide details on the way the grant amount is determined. 

Amounts 2022-2023

 

Receiving country

STUDY TRAINEESHIP

Amount 
per month
in €

Amount per day in €

Amount 
per month 
in €

Amount
per day 
in €

Group 1
Programme Countries with higher living costs

Denmark, Finland, Iceland, Ireland, Luxembourg, 
Liechtenstein, Norway, Sweden 

360

12

510

17

Group 2
Programme Countries with medium living costs

Austria, Belgium, Cyprus, Germany, France, Greece, Italy, Malta, Portugal, Spain 

300

10

450

15

Group 3
Programme Countries with lower living costs

Bulgaria, Croatia, Czech Republic, Estonia, Latvia, Lithuania, Hungary, Poland, Romania, Serbia, Slovakia, Slovenia, the Republic of North Macedonia, Turkey 

240

 

8

390

13

 

Last updated on 9 June 2022.

At Avans, we feel it is important that every student should be able to take advantage of an international exchange. This supplementary Erasmus+ grant comes on top of the regular Erasmus+ grant and is intended as financial support for students who need a little extra help due to special circumstances. 

Who is eligible for this supplementary Erasmus+ grant? 

Students from families with a lower basic income can apply for the supplementary Erasmus+ grant. You may be eligible for a supplementary Erasmus+ grant if you already receive a supplementary grant from DUO. When you apply for the supplementary Erasmus+ grant, you will have to prove that you meet the criteria. 

Supplementary grants are also available to students with impairments classed as handicaps or health problems. You should provide proof of your eligibility for a grant by means of a doctor’s note or other valid health statement. 

Supplementary grants are €250 per month for both study and internship.

The application period for the supplementary Erasmus+ grant is the same for the regular Erasmus+ grant. Applications submitted after the deadline will not be accepted.

Applying for a supplementary Erasmus+ grant 

Click here to submit your application.

Procedure and confidentiality 

Applications are assessed diligently and confidentially. After you submit your application, we will do a brief check to see if you are indeed eligible. The procedure is fully confidential, taking your privacy into account. 

Last updated on 3 June 2022.

You qualify for an Erasmus+ grant study, even for this short period of min. 5 up to max. 30 days. The requirements you have to fulfil are listed below. We are unfortunately unable to award you the grant if you do not fulfil the requirements. 

Deadline for application submission

You must submit the full application at least two weeks before departure.

Erasmus+ implementation regulation

You must fulfil the following requirements before departure:

  • Submit request (using this link, including Learning Agreement and Grant Agreement (see “Documents” tab))
  • Fill in contact information
  • Take the online linguistic support test if going abroad > 14 days (see “Documents” tab)
  • Optional: proof of supplementary grant. You may also apply for a supplementary grant for short-term stays abroad. If you are eligible for a supplementary Erasmus+ grant, it will be added to your grant (see Grant Amounts, below). You will also receive an additional reimbursement for your travel expenses.

Students from families with a lower basic income can apply for the supplementary Erasmus+ grant. You may be eligible for a supplementary Erasmus+ grant if you already receive a supplementary grant from DUO. When you apply for the supplementary Erasmus+ grant, you will have to prove that you meet the criteria.

Grant amounts

The provisional grant amount is calculated on the basis of the planned number of days staying abroad, and this is registered in your Grant Agreement. One travel day before and one travel day after can be added to the actual mobility as grant days.

The daily amounts are as follows:

  • Amounts 5th to 14th day: €70 per day
  • Amounts 15th to 30th day: €50 per day

If you are eligible for a supplementary Erasmus+ grant, it will be added to your grant as follows: 

For stays of between 5 and 14 days: €100 extra for the whole period
For stays of up to 30 days: €150 extra for the whole period
 

Provisional awarding of Erasmus+ grant

The grant will be provisionally awarded to you when the application is fully submitted and approved. You will receive a confirmation e-mail from the International Office about this. After approval from the International Office you will receive the grant in the account provided by you in Studielink.

When will my Erasmus+ grant be definitive?

The definitive awarding of the Erasmus+ grant will take place when you return from your Erasmus+ study period abroad. You must send a transcript of records of at least 3 ECTS to the International Office by e-mail ultimately 14 days after you have returned for the definitive awarding of the grant. If you do not fulfil the requirements, then you may have to pay the grant back.

Procedure and confidentiality 

After you submit your application, we will do a quick check to confirm that you are eligible for the grant. The assessment procedure is carried out in a careful and confidential manner, taking into account your privacy. 

Disclaimer

The contents of the website goingabroad.avans.nl related to Erasmus+ are about a (regular) stay abroad of at least 2 months. This information does not apply to your situation as you will be going abroad for a short-term stay.

Last updated on 3 June 2022.

In order to promote green travel, it is possible to receive an extra contribution on top of your individual grant if you travel by train, bus or carpool.   

Green top-up  

Students who do not receive an allowance for travel expenses are entitled to a one-off contribution of €50 if they opt for green travel. This is on top of the individual support. You can also receive a maximum of four days of extra individual coverage to cover the extra travel days. This is calculated based on both the outward and return journeys added together. 
You can request this contribution using the Declaration of honour - green top-up form under the documents heading. Please note: supporting documents such as tickets must be retained by the applicant for two years, and may be checked by Avans during this period. 

Green travel support for short-term mobility

Students who have applied for a supplementary grant for short-term mobility may also be eligible for an additional contribution for green travel. The amount payable for these one-off travel expenses increases according to distance travelled. You can request this contribution using the Declaration of honour - green travel support'form under the documents heading. Please note: In this case too, supporting documents must be retained by the applicant for two years and may be checked by Avans during this period.
 

Travel expenses for short-term mobility in combination with a supplementary grant 

Travel distance Standard journey* Green travel *
Between 10 and 99 km  23 EUR   
100 - 499 km 180 EUR  210 EUR 
500 - 1.999 km 275 EUR  320 EUR 
2.000 - 2.999 km 360 EUR  410 EUR 
3.000 - 3.999 km 530 EUR  610 EUR 
4.000 - 7.999 km 820 EUR  
8.000 km or above 1.500 EUR   

* The amounts mentioned are per participant.

Last updated on 20 June 2022.
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