You may be eligible for an Erasmus+ grant if you plan to study, graduate or complete a work placement in a European country. This grant is intended as a contribution towards the additional costs you incur. These may include costs for insurance, your visa or the cost of living in the host country. The amount you receive depends on the country you are going to.

This page provides you with all the information you need about Erasmus+:

• The 'Regulations' tab includes general information and a link to the Implementation regulations for an Erasmus+ grant.
• The 'Checklist' tab contains the checklist as well as a handy explanatory document to help you fill in the checklist correctly.
• The 'Documents' tab offers you all the documents containing further information you need for your grant application. You can also download all the forms you will need to complete from this tab.
• The 'Grant amounts' tab can be consulted for an overview of the daily and monthly allowance amounts used to determine your grant.
• The 'Supplementary grant (Top-up)' tab contains information so you can check whether you are entitled to an extra grant on top of the Erasmus+ grant.
• The 'Short-term mobility' tab, here you can read about a grant for going 5 – 30 days abroad.  
• The 'Green travel' tab, tells you more about green travel contribution.

Contact us

If you have any questions about Erasmus+, please feel free to contact the Avans International Office:

internationaloffice@avans.nl
+31 88 - 525 80 01

Implementation Regulations

You will need to have read the Implementation regulations for an Erasmus+ grant before you can start your grant application. Please note that different regulations can apply for different academic years. The implementation regulations for Erasmus+ long stay and short stay can be found here:

• The Implementation regulations Erasmus+ long-stay
• The Implementation regulations Erasmus+ short-stay

These documens explain:

• which requirements you have to meet
• what the deadlines are for application and submitting documents.

Please read these documents carefully, as the information in this document always applies.

Definitive Erasmus+ grant amount for 2022-2023 has been determined

The implementation regulations for an Erasmus+ grant state that the percentage of days eligible for a grant will be announced on goingabroad.avans.nl no later than 1 January of the current academic year. The percentage of days eligible for a grant in the 2022-2023 academic year is 100%. This means the full grant amount will be paid out to you once it has been ascertained that you meet all the requirements for being awarded an Erasmus+ grant.

Osiris

You will need to complete part of your application in Osiris. The instructions will guide you through this process step by step.

Disclaimer

This project has been funded with support from the European Commission. This publication (communication) reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

In order to receive an Erasmus+ grant you must follow the steps set out in the checklist you see above. You can download the image by clicking the button below.

The Explanation to Erasmus+ grant checklist document will help you to fill in the checklist correctly.

Do you want to arrange the OV-vergoeding buitenland of DUO, have a look at Study or Work placement & graduation (traineeship) at STEP 4; 4.10.

This tab includes all the forms you need to complete for an Erasmus+ grant.

Grant Agreement 

Grant Agreement Studies 2022-2023
Grant Agreement Traineeships 2022- 2023
Grant Agreement Studies Short-term Mobility 2022-2023

Learning Agreement

Learning Agreement Studies 2022-2023 
Learning Agreement Traineeships 2022-2023
Learning Agreement Studies Short-term Mobility 2022-2023

 

Online Learning Agreement 

If you are going abroad, you can use the Learning Agreement via Osiris. By using Osiris Student, you can complete your Learning Agreement digitally. This is then immediately forwarded to the Sending ánd Receiving Institution.

As soon as the document has been signed by all parties, you will receive a message so that you can continue to submit the Erasmus+ grant application in Osiris. Read the instruction to know how to submit it. If sending it to the Sending Institution en/of Receiving Institution does not work, you can always use the word-document if there is a deadline.

Experience the new OLS using the EU academy

It provides a range of interactive and engaging activities to help you learn a new language or master a language you’ve already studied. The best part is that it’s designed to cater specifically to the needs of each student. 

This means you’ll enjoy a unique language learning experience, which you can embark on at your own pace.

You will receive more information on your Avans student e-mail address, including an instruction on how to make an account so you can make a language test. 

Statement of Home/Host

The Statement of Home/Host is an additional document you need to complete if the documents provided by the partner institution or placement company are not sufficient for Avans to award you the full grant, including the start and end date of the traineeship or study period abroad. Please consult the Implementation regulations for an Erasmus+ grant to see if this applies to you.

• Statement of Home/Host for studies
• Statement of Home/Host for traineeships

Code overview

As part of your application, you will need to state various codes on the forms. You can find these in the code overview.

The code NL BREDA01 applies to all the Avans programmes and campuses.

Student Charter

The Student Charter provides a general overview of your rights and obligations obligations in the context of the Erasmus+ program. It also tells you what to expect from Avans and the receiving partner institution / placement company during the various stages of your work placement or exchange.The Student Charter was compiled by the EU. Additionally Avans formulated a number of rights and obligations. You can find these in the Implementation Regulations for an Erasmus+ grant.  

Disclaimer

This project has been funded with support from the European Commission. This publication (communication) reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Grant amount

The Erasmus+ grant amount is determined for every individual student based on the duration of their study period or work placement and the host country chosen. We will set a provisional amount before your departure and determine the definitive grant amount upon your return. 

The provisional grant amount is calculated on the basis of the number of days you plan to spend abroad as recorded by you in the Learning Agreement and Osiris. Please consult the overview below to find out in which category your host country comes and the effect this has on your grant amount. Note that for calculation purposes, a month is defined as 30 days. The Implementation regulations for an Erasmus+ grant provide details on the way the grant amount is determined. 

Amounts 2022-2023

	Receiving country	STUDY		TRAINEESHIP
		Amount  per month in €	Amount per day in €	Amount  per month  in €	Amount per day  in €
Group 1 Programme Countries with higher living costs	Denmark, Finland, Iceland, Ireland, Luxembourg,  Liechtenstein, Norway, Sweden	360	12	510	17
Group 2 Programme Countries with medium living costs	Austria, Belgium, Cyprus, Germany, France, Greece, Italy, Malta, Portugal, Spain	300	10	450	15
Group 3 Programme Countries with lower living costs	Bulgaria, Croatia, Czech Republic, Estonia, Latvia, Lithuania, Hungary, Poland, Romania, Serbia, Slovakia, Slovenia, the Republic of North Macedonia, Turkey	240	8	390	13

 

At Avans, we feel it is important that every student should be able to take advantage of an international exchange. This supplementary Erasmus+ grant comes on top of the regular Erasmus+ grant and is intended as financial support for students who need a little extra help due to special circumstances. This supplementary grant is also called: the Fewer Opportunities Top-Up

Who is eligible for this supplementary Erasmus+ grant? 

Students from families with a lower basic income can apply for the supplementary Erasmus+ grant. You may be eligible for a supplementary Erasmus+ grant if you already receive a supplementary grant from DUO. This calculation tool is used by DUO.

Supplementary grants are also available to students with impairments classed as handicaps or health problems. 

Supplementary grants are €250 per month for both study and internship.

You can apply for the 'Fewer Opportunities Top-up' in three different ways:

• Upload a doctor's certificate or other valid health certificate with you grant application;
• Upload the DUO letter stating that you are eligible for a supplementary grant;
• Upload a completed Declaration fo Honour, which is available from the International Office

The application period for the supplementary Erasmus+ grant is the same for the regular Erasmus+ grant. Applications submitted after the deadline will not be accepted.

Students that incur more extra costs than the 'Fewer Opportunities Top-up' covers, can sign up for 'Inclusion Support'. Inclusion Support is specifically intended to compensate necessary extra costs, for example for an attendant or wheelchair accessible accommodation. Teachers can also apply for inclusion support. This form can also be requested from the International Office. The Avans Erasmus+ coordinator will assess your application together with the National Agency (Nuffic).

Applying for a supplementary Erasmus+ grant 

Go to Documents and tick the additional box on the Grant Agreement. Then upload in Osiris > Stay abroad request > Grant. 

Procedure and confidentiality 

Applications are assessed diligently and confidentially. After you submit your application, we will do a brief check to see if you are indeed eligible. The procedure is fully confidential, taking your privacy into account. 

You qualify for an Erasmus+ grant study, even for this short period of min. 5 up to max. 30 days. The requirements you have to fulfil are listed below. We are unfortunately unable to award you the grant if you do not fulfil the requirements. 

Deadline for application submission

You must submit the full application at least two weeks before departure.

Erasmus+ implementation regulation

You must fulfil the following requirements before departure:

• You will need to apply in Osiris. The instructions will guide you through this process step by step. 
• Fill in contact information
• Take the English Placement Test if going abroad > 14 days (see “Documents” tab)

You can also apply for a supplementary grant with short-term mobility. If you are eligeble for the supplementary Erasmus+ grant, than you will receive an extra contribution on top of your standard Erasmus+ grant (see heading 'Grant amounts' below). If you the supplementary grant is awarded to you, then you will also receive a travel expense allowance. At last, you can also apply for Green Travel Support if you travel to your destination sustainably. You can find more information under the tabs 'Supplementary Grant' and 'Green travel contribution'. 

Grant amounts

The provisional grant amount is calculated on the basis of the planned number of days staying abroad, and this is registered in your Grant Agreement. One travel day before and one travel day after can be added to the actual mobility as grant days.

The daily amounts are as follows:

• Amounts 5th to 14th day: €70 per day
• Amounts 15th to 30th day: €50 per day

If you are eligible for a supplementary Erasmus+ grant, it will be added to your grant as follows: 

For stays of between 5 and 14 days: €100 extra for the whole period
For stays of up to 30 days: €150 extra for the whole period

Travel expense allowance with short-term mobility

If you are eligible for a supplementary grant with short-term mobility, than you are also entitled to a travel expense allowance.  The amount payable for the one-off travel allowance depends on the distance travelled. The table below shows the travel expense allowance for non-green and green travel. More information about sustainable travel under the tab 'Green travel contribution'. 

Reimbursement of travel expenses for short-term mobility when receiving the supplementary grant 

Travel distance	Standard journey*	Green travel *
Between 10 and 99 km	23 EUR
100 - 499 km	180 EUR	210 EUR
500 - 1.999 km	275 EUR	320 EUR
2.000 - 2.999 km	360 EUR	410 EUR
3.000 - 3.999 km	530 EUR	610 EUR
4.000 - 7.999 km	820 EUR
8.000 km or above	1.500 EUR

* The amounts mentioned are per participant.

Determiniation of the final grant amount when exceeding the maximum budget

If the total Erasmus+ budget of Avans University of Applied Sciences is exceeded, then a maximum number of days eligible for a grant will be set. Students are guaranteed to receive at least 5 days of their grant request. The total amount of days eligible for a grant will be set by the directors of DMCS and published at the start of the academic year.

For the academic year 2022-2023 the maximum number of days eligible for a grant is 30. 

Provisional awarding of Erasmus+ grant

The grant will be provisionally awarded to you when the application is fully submitted and approved. You will receive a confirmation e-mail from the International Office about this. After approval from the International Office you will receive the grant in the account provided by you in Studielink.

When will my Erasmus+ grant be definitive?

The definitive awarding of the Erasmus+ grant will take place when you return from your Erasmus+ study period abroad. You must send a transcript of records of at least 3 ECTS to the International Office by e-mail ultimately 14 days after you have returned for the definitive awarding of the grant. If you do not fulfil the requirements, then you may have to pay the grant back.

Procedure and confidentiality 

After you submit your application, we will do a quick check to confirm that you are eligible for the grant. The assessment procedure is carried out in a careful and confidential manner, taking into account your privacy. 

Disclaimer

The contents of the website goingabroad.avans.nl related to Erasmus+ are about a (regular) stay abroad of at least 2 months. This information does not apply to your situation as you will be going abroad for a short-term stay.

To encourage green travel, students who use public transport or carpool are entitled to an extra allowance on top of their individual grants. To apply, complete one of the forms below (Declaration of Honour Green Top-up or Declaration of Honour Green Travel Support) and add it to your grant request in Osiris.

Green top-up

Students who do not receive an allowance for travel expenses are entitled to a one-off payment of €50 if they opt for green travel. This applies to every student, both for long stay mobility as for short stay mobility. Please note: there are exceptions (see the heading 'Exception' at the bottom of this paragraph). As green travel can mean longer journeys, you may also apply for extra individual grant days for the number of travel days that you have; this is on top of the one-off payment. This is possible up to a maximum of 4 days and is calculated on the basis of return journeys. 

You can request your payment using the Declaration of honour green top-up form and upload it in Osiris > Stay abroad request > Grant. Please note: supporting documents such as tickets must be retained by the applicant for 2 years, and may be requested by Avans during this period. 

Exception

If you have applied for a supplementary grant for short-term mobility, you cannot apply for the Green Top-up.  However, you might be eligble for Green Travel Support. Read further for more information.
 

Green travel support for short-term mobility

Students who have applied for a supplementary grant for short-term mobility may also be eligible for an additional payment for green travel. The amount payable for the one-off travel allowance depends on the distance travelled. You can request this payment using the Declaration of honour green travel support form and upload it in Osiris > Stay abroad request > Grant. The table under the tab 'Short-term mobility' shows the travel expense allowance for non-green and green travel. 

Please note: Here too, supporting documents must be retained by the applicant for two years and may be requested by Avans during this period.